Condo Management Information

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Association Management:

  • Attend Board meetings
  • Attend annual owner's meeting
  • Create and deliver newsletters (two times a year)
  • Maintain and update an owner's list
  • Maintain and update rental/leasee list
  • Receive questions, complaints and concerns
  • Monthly management reports
  • Assist Board in resolution of owner disputes
  • Assist in creating new rules and regulations
  • Assist in updating master deed and bylaws
  • Assist the association in reviewing insurance coverage
  • Create and update web page (on Cornerstone website)
  • Distribute meeting minutes
  • Work with association's attorney
  • Work with Realtors buying or selling units
  • Process documents for the Title Company and Bank prior to sale
  • Assist in the approval of new owners
  • Assist in the approval of new tenants
  • Inspect renter's leases to comply with deed & bylaws
  • Create and deliver welcome packet to new owners
  • Prepare agendas for each board meeting
  • Enforce rules and regulations

Facilities Management:

  • Oversee maintenance
  • Property inspections (roofs, yards, asphalt, exteriors)
  • Assist the association in reviewing insurance coverage
  • Emergency maintenance phone line
  • Onsite visits
  • Preventative maintenance
  • Plan for major building repairs and capital improvements
  • Recommendations for long term maintenance needs
  • Maintain a log of upcoming projects (5 & 10 years out)
  • Oversee common areas (club house, pool, playground, etc.)
  • Maintain and update contractor list
  • Collect and file liability insurance for each contractor
  • Ensure all contractors are licensed
  • Supervise contractors
  • Supervise employees
  • Get bids for upcoming projects
  • Get bids and renew service contracts (lawn care, garbage, etc.)
  • Take in service and maintenance requests
  • On-line maintenance requests
  • Maintain a master work order log of service calls

Financial Management:

  • Collect dues
  • Collect special assessments
  • Collect late fees
  • Collect buy-in fees and rental fees
  • Help create a collection process
  • Send out late notices and collection notices
  • Help in budget preparation
  • Help with keeping the right amount in the reserve fund
  • Help create annual budget
  • Work with attorney to file liens
  • On-line payments (credit and debit cards, echecks)
  • Help plan financially for upcoming projects

Listed above are some of the most common services an association needs from a management company. Each association is different, your association may need other services that aren't listed here or you may not need some of the services listed above.  We at Cornerstone customize our services to meet your association's needs.

 

Additional Services

 

Full Service Financial Management:

  • Provide monthly financial statement to each board member
  • Accounts payable
  • Maintain checking accounts
  • Year end tax preparation

Maintenance Service:

  • Roofing
  • Siding
  • Decks
  • Windows
  • Doors
  • Fencing
  • Plumbing
  • Eavestrough cleaning
  • Painting
  • Power washing
  • Common area upkeep
  • Cleaning service

We can handle all of your service calls and maintenance items! We are licensed and insured and ready to take on any problems you may have. No project is too big or small, we handle it all. Listed above are a few of the services we provide.

 

Construction Management Service:

Does your association have any major repairs coming up? Have us manage your project. We will handle all aspects of the project from getting estimates, to final inspection, to making sure the work is completed and done correctly.

 

Rental Services

 

If your association allows rentals we have the expertise to help your co-owners find tenants and manage their condo. By having us help your co-owners with their rentals this will ensure that tenants comply with the rules and regulations of the association.

 

Tenant Placement Services:

  • Market analyses on your property
  • Market and advertise your property
  • Schedule and show potential tenants your property
  • Screen all applicants by checking: credit, past rental history, employment
  • Sign lease with approved tenant
  • Take pictures of inside of your property prior to tenant move in
  • Receive inventory checklist and commencement of tenancy
  • Collect security deposits and first month's rent

Management Services:

  • Tenant screen as listed in tenant placement services
  • Rent collection
  • Pay monthly expenses
  • Provide profit and loss statements
  • 24 hour service call line
  • Schedule reconditioning of property
  • Tenant relations
  • Lease renewals

 

As you can see we have many services available to meet your needs!

 

2010 Cornerstone Real Estate Management, LLC. All Rights Reserved.  

Cornerstone Real Estate Management, LLC
9 East Main Street
Zeeland, MI 49464
Tel: (616) 741-9600