Homeowners Association Management

Our Condo Management Services:

Listed below are some of the most common services an association needs from a management company. Each association is different, your association may need other services that aren't listed here or you may not need some of the services listed below.  We at Cornerstone customize our services to meet your association's needs.

Association Management:

  • Attend Board meetings
  • Attend annual owner's meeting
  • Create and deliver newsletters (two times a year)
  • Maintain and update  owner's list
  • Maintain and update rental/leasee list
  • Receive questions, complaints and concerns
  • Monthly management reports
  • Assist Board in resolution of owner disputes
  • Assist in creating new rules and regulations
  • Assist in updating master deed and bylaws
  • Assist the association in reviewing insurance coverage
  • Distribute meeting minutes
  • Work with association's attorney
  • Work with Realtors buying or selling units
  • Process documents for the Title Company and Bank prior to sale
  • Assist in the approval of new owners
  • Assist in the approval of new tenants
  • Inspect renter's leases to comply with deed & bylaws
  • Create and deliver welcome packet to new owners
  • Prepare agendas for each board meeting
  • Enforce rules and regulations

Facilities Management:

  • Oversee maintenance
  • Property inspections (roofs, yards, asphalt, exteriors)
  • Assist the association in reviewing insurance coverage
  • Emergency maintenance phone line
  • Onsite visits
  • Preventative maintenance
  • Plan for major building repairs and capital improvements
  • Recommendations for long term maintenance needs
  • Maintain a log of upcoming projects (5 & 10 years out)
  • Oversee common areas (club house, pool, playground, etc.)
  • Maintain and update contractor list
  • Collect and file liability insurance for each contractor
  • Ensure all contractors are licensed
  • Supervise contractors
  • Supervise employees
  • Get bids for upcoming projects
  • Get bids and renew service contracts (lawn care, garbage, etc.)
  • Take in service and maintenance requests
  • On-line maintenance requests
  • Maintain a master work order log of service calls

Financial Management:

  • Collect dues
  • Collect special assessments
  • Collect late fees
  • Collect buy-in fees and rental fees
  • Help create a collection process
  • Send out late notices and collection notices
  • Help in budget preparation
  • Help with keeping the right amount in the reserve fund
  • Help create annual budget
  • Work with attorney to file liens
  • On-line payments (credit and debit cards, echecks)
  • Help plan financially for upcoming projects
  • Provide monthly financial statement to each board member
  • Accounts payable
  • Maintain checking accounts
  • Year end tax preparation

Maintenance Service:

  • Roofing
  • Siding
  • Decks
  • Windows
  • Doors
  • Fencing
  • Plumbing
  • Eavestrough cleaning
  • Painting
  • Power washing
  • Common area upkeep
  • Cleaning service

Construction Management Service:

Does your association have any major repairs coming up? Have us manage your project. We will handle all aspects of the project from getting estimates, to final inspection, to making sure the work is completed and done correctly.





contact us

Management by Cornerstone

12048 James Street

Holland, Michigan 49424

Telephone: (616) 741-9600